How to Send a Military Interdepartmental Purchase Request
DTIC accepts funding via military interdepartmental purchase request (MIPR). The MIPR must include the amount of funding to be placed on contract as well as the Customer Shared Direct Cost (CSDC). If two separate MIPRs are provided, TAT funding will not be processed until the CSDC funding is received.
How the Process Works
Using the sample MIPR as a guide, please follow the instructions below to create your MIPR:
Identify the full RMS TAT number and name on the MIPR. Indicate whether the MIPR for the work (not the CSDC charge) should be accepted reimbursable (Category I) or direct cite (Category II). If this information is not present, DTIC will accept all TAT funds direct cite (Category II). Funding going on contract for technical area tasks (TATs) or core analysis tasks (CATs) may be accepted as direct cite or reimbursable however, the CSDC must always be accepted as reimbursable. CSDC is earned by DTIC to cover the costs of processing customer orders. Once earned and collected, CSDC will not be returned, even if the order is eventually cancelled by the customer.
Verify the CSDC calculation is correct using the FY18 provisional rate of 1.2%.
Be sure to itemize the costs on four lines in the description section in box 9b:
- Line one - Labor
- Line two - Travel
- Line three - ODC/ Material
- Line four - CSDC
Verify the complete IAC contract number is present (if it is awarded).
Verify the TAT/CAT Number and Delivery Order (DO) number. If the effort is not awarded yet, it will not have a DO number. If the DO number has not been assigned yet it may be left off the MIPR. However, once the effort is awarded and the DO number is issued it must be included on all future incremental funding MIPRs.
Verify the line of accounting (LOA) is valid and correct. Please note that MIPRs sent reimbursable (Category I) can only have one (1) line of accounting per TAT effort.
Include the date funds expire for obligation purposes. This may be before the end of the appropriation’s current period. For example, FY18/FY19 RDT&E funding provided for the work identified on the MIPR may expire for obligation purposes on September 30, 2018 vice September 30, 2019 and would need to be returned at the end of FY18 if no contract were awarded even though they remain current until the end of FY19.
Verify the sending agency’s BPN/DODAAC/DUNS number is present on the MIPR. DTIC's DODDAC is HJ4702 and DTIC's Buyer Seller Code (BSC) is B8M.
Verify the TAT ceiling, period of performance, and obligation dates are valid and current.
List the agency’s financial and technical contact information associated with the MIPR.
Please make sure the MIPR is clear and legible.
Sign and date the MIPR and send to firstname.lastname@example.org. To facilitate receipt and tracking of incoming MIPRs, all funding documents (including amendments, revisions and corrections) must be sent from the original requesting agency to email@example.com. The subject line must include the MIPR number and technical area task (TAT) or core analysis task (CAT) number.