DTIC requires utilization of an Interagency Agreement (IAA) when funding is accepted from agencies outside of the Department of Defense. Per the FMR, when DTIC provides support and/or accepts funds from agencies outside of the DoD, an IAA and a funding document are required. There are two parts of an IAA. Part A is the general terms and conditions of the agreement while Part B is the funding document.
Interagency Agreements (IAA) General Terms and Conditions (Part A Form FMS 7600A)
The first step in this process is to complete Part A of the IAA (i.e. general terms & conditions). Part A must be signed by the Customer and DTIC. Part A should be completed for each IAC delivery order. If the customer is funding two separate delivery orders, there should be two separate Part A’s on file. However, there can be multiple Part B’s per delivery order since Part B is the funding document; DTIC accepts incremental funding on IAC orders.
Below are links to Part A (Form FMS 7600A) and instructions on how to complete this form. The Office of Management Budget and The Department of the Treasury have recommended Form FMS 7600A (general terms and conditions) and Form 7600B (order section) as the standard forms for all IAAs. However, the requesting agency may use another form if desired. If another form is used, the Financial Management Regulation (FMR) states that it must contain the following information:
The Authority for entering into the IAA |
The Requesting Agency must state their Authority (Example: Franchise Fund, Revolving Fund, Working Capital Fund, Economy Act) The authority for the Servicing Agency, DTIC, is the Economy Act (31 U.S.C 1535). |
A Description of the Services Required |
This should reference the DTIC Statement of Work and include any roles and/or responsibilities for the Requesting Agency as well as any roles and/or responsibilities the Servicing Agency (DTIC). |
The Established Dollar Limits and any Authority to Exceed Applicable Limits without Specific Approval from the Ordering Activity. |
Financing Source or Fund Citation |
Should include the Requesting Agency’s Line of Accounting and a statement acknowledging that DTIC will accept funds as CAT I Reimbursable. |
Delivery Requirements |
This section should reference the Statement of Work and outline the requirements of the deliverables. It should state what is to be delivered, quantity of deliverable(s) and how it is to be delivered. |
Payment Provisions |
This section should state what type of funding document the Requesting Agency plans to use. The Requesting Agency must also include a statement in the IAA acknowledging that “funds for TAT services are collected as services are performed but 100% of CSDC funds are collected within 30-45 days after the acceptance document is issued. Collection will take place by DFAS (through IPAC) using standard DOD collection processes.” |
| Billing and Invoices |
This section replaces language of Block 33 on FMS Form 7600B:
DTIC does not generate or provide customer invoices. DTIC will enter billing events in the Defense Agencies Initiative accounting system in accordance with the terms of this GT&C. A billing event for 100% of the CSDC will be entered at the end of the first month of service. TAT billing events will be for an equal amount based on the period performance beginning the end of the first month of service (e.g. a nine-month PoP will be billed in nine equal amounts). The Defense Finance and Accounting Service processes billing events and generates SF1080 vouchers. Collections will be via DTIC initiated IPAC requests. |
A Statement Acknowledging and Agreeing to the DTIC Customer Shared Direct Cost Rate (CSDC). DTIC’s CSDC is assessed each year by the IAC Reimbursable Review Board in consultation with the General Counsel and the OUSD Comptroller and will be adjusted yearly. Please see above for instructions on How To Calculate DTIC CSDC. |
The Duration of the Agreement |
Click here to access a blank copy of Part A Form FMS 7600A
Click here to view a completed sample copy of Part A Form FMS 7600A
Click here to view Form Instructions for FMS 7600A and FMS 7600B
For questions regarding IAAs please contact John Jansen at 703-767-9209.
Interagency Agreements (IAA) Funding Information Part B (Form FMS 7600B)
Once the Interagency Agreement (Part A; Form FMS 7600A) has been established between DTIC and the requesting agency, the next step is to send the funding document (Part B; Form FMS 7600B) to DTIC at IAC-MIPR@dtic.mil. DTIC uses The Defense Finance and Accounting Service (DFAS) to process invoices and pay vendors. DFAS is an agency of the United State Department of Defense (DoD) that provides services to DoD agencies. DFAS is unable to pay invoices that cite a non-DOD line of accounting (LOA) therefore DTIC can only accept funds on a REIMBURSABLE basis from non-DOD customers.
Below are links to Part B (Form FMS 7600B) and instructions on how to complete this form. The Office of Management Budget and The Department of the Treasury have recommended Form FMS 7600A (general terms and conditions) and Form 7600B (order section) as the standard forms for all IAAs. However, the requesting agency may use another funding form if desired. If another form is used, the Financial Management Regulation (FMR) states that it must contain the following information:
Indicate Funding Type |
The Requesting Agency must state their type of Funds (Example: Operational and Maintenance {O&M}, Research and Development {RDT&E} etc.) The Servicing Agency, DTIC, operates with Research and Development (RDT&E) funds. The Requesting Agency is responsible to monitor and report funds in accordance with requirement of original appropriation. Limitations on the original appropriation sent to DTIC remain; use of DTIC's RDT&E authority does not change the conditions and limitations imposed on the use of funds (per DoD FMR Volume 11, Chap 3, 030104) |
| Enter the amount of the Subtotal for the Required Effort |
This is the amount that will go on contract. |
Enter the DTIC Customer Shared Direct Cost amount |
This is the amount paid by The Requesting Agency for MIPR processing, contracting office support and other activities directly related to supporting customer-funded efforts (Technical Area Tasks, Core Analysis Tasks, etc.). CSDC is used to pay for the direct costs associated with running the IAC program. (Example: $1,275.00. Please see above for instructions on How To Calculate DTIC CSDC |
Grand Total |
Total the amount to go on contract and the CSDC |
The IAC Name and Contract number |
Example: SENSIAC HC1047-05-D-4000 |
The TAT and Delivery Order number |
Example: SN-11-0003/DO# 0171 |
Financial Budget POC for Requesting Activity |
Name, Telephone Number, Fax Number, Email Address |
Sender POC Information |
Sender’s Name, Telephone Number, Fax Number, Email Address |
Business Partner Number (BPN) |
Enter the Requesting Agency’s Business Partner Number |
Trading Partner Number (TPN) |
Enter the Requesting Agency’s Trading Partner Number |
Agency Location Code (ALC) |
Enter the Requesting Agency’s Location Code |
Click here for a list of web sites that will help determine your Agency’s BPN, TPN (or TPC), and ALC. |
Click here to access a blank copy of Part B Form FMS 7600B
Click here to view a completed sample copy of Part B Form FMS 7600B
Click here to view Form instructions for FMS 7600A and FMS 7600B
Please send all IAA Part B documents (or other IAA funding documents) to IAC-MIPR@dtic.mil; for questions, contact John Jansen at 703-767-9209
Interagency Agreements (IAA) References
DOD Financial Management Regulation, Volume 11A
DOD Financial Management Regulation, Economy Act Orders, Volume 11A, Chapter 3
